We offer a holistic approach, flexibility, and proactivity with the customer at the center – the absolute most important thing!
With us, you can focus on your business while we handle your administration. We offer comprehensive solutions or tailored services that meet your specific needs. Our strength lies in our strong customer focus, personal service, and continuous development.
Familiarize yourself with our services and contact us today for a free consultation. We will assess your needs and create a service package tailored specifically to your requirements.
Financial Administration
We offer digital financial management across multiple platforms, where we take care of everything from bookkeeping, accounting, payment processing and group accounting to budgeting, reporting, and various CFO and controller tasks. We often manage financial administration as a comprehensive assignment but we are also happy to create specific solutions where we take care of agreed-upon areas.
Contact us to learn more about how we can assist you!
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Digital Services in Financial Administration
We offer professional accounting and reporting services to help your business maintain control of its financial flows. Our services include:
Bookkeeping and accounting: We record all business transactions in accordance with laws and regulations, ensuring that your accounting is correct and up to date.
Financial Statements: We compile and prepare financial statements that provide a clear overview of the company's finances and performance. We also take an active role in auditing in collaboration with the chosen auditing firm or auditor.
Tax Returns and Declarations: We handle tax returns and declarations and ensure that you take advantage of available deductions and other important items in income taxation.
Financial Advisory: Our experts offer tailored advice to optimize your financial situation and support your business goals.
With our help, you can focus on running your business, foundation, or organization, while we ensure that figures are accurate and compliant with regulations.
As your partner, we plan and implement processes tailored to your individual needs. We use trusted and reliable accounting and administrative systems, including:
Visma Fivaldi – financial administration
Visma Netvisor – financial administration
Fennoa – financial administration
MS Dynamics NAV – financial administration
Talgraf Accuna – financial reporting
Fatman Frame – property administration
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Groups and Companies with Higher Reporting Requirements
We offer tailored services in consolidated financial statements and IFRS to help businesses meet their accounting requirements in a correct and transparent manner.
Our services include:
Consolidated Financial Statements: We manage the entire process of consolidated financial group reporting, which involves compiling financial information from various subsidiaries to provide you with a comprehensive view of the group. This ensures compliance with legal requirements and gives a clear financial perspective.
We also provide expert services in IFRS (International Financial Reporting Standards) to ensure that your company’s financial reporting is accurate and transparent.
Regulations and Adaptation: We help you adhere to IFRS rules, which allows you to present your financial position and performance in a way that is easier for investors and other stakeholders to understand.
Financial Reporting: We assist in preparing financial reports in compliance with IFRS, including balance sheets and income statements. This ensures that you meet both national and international requirements and standards.
Analysis and Advisory: Our experts provide analysis of your financial data and offer advice on how IFRS standards may impact on your business and ownership. This helps you make informed decisions and minimize risks associated with accounting.
With our services, you can ensure that your consolidated financial statements are clear, accurate, and compliant with international standards, strengthening trust among investors and other stakeholders.
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Portfolio Administration and Reporting
We offer comprehensive portfolio administration services for our clients who own securities and other portfolio assets. Our service includes:
Collection of Portfolio Data: We communicate directly with your banks and portfolio managers, gathering all relevant data about your portfolio and accurately recording all securities transactions. This includes purchases, sales, and other changes that affect the portfolio’s value.
Portfolio Administration: We use an advanced portfolio management platform to register and analyze the collected data. The portfolio management platform helps us maintain an overview of your portfolio’s development and returns.
Portfolio Reporting: We generate reports that provide a clear overview of your portfolio. The portfolio reporting includes key metrics and allocations across different asset classes. This helps you have an overview of your portfolio and make informed decisions about future investments.
You can feel confident that with our help you will receive a clear and accurate picture of your investments, making it easier to plan and achieve your financial goals.
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We offer professional CFO and controller services tailored to support your company on-site. Our services include:
Operational Finance: Our team works closely with your business to monitor its financial health and ensure accuracy in all financial reports and documents. We assist with budgeting, forecasting, and analyses that provide insights into your finances.
Strategic Advisory: We provide strategic advice and guidance on financial decisions, including analyses of costs and revenues, liquidity management and risk assessments. Our goal is to help your company achieve its objectives.
Reporting and Information: We create detailed reports that offer a clear overview of your company’s performance and financial position. This helps management and the board make informed decisions.
Temporary or Long-term Services: We can act as a temporary solution during periods of change, such as mergers or acquisitions, or as a long-term partner to build a strong financial foundation.
Our commitment and expertise in finance and accounting are aimed at creating added value and providing security for you and your stakeholders.
Sonja Kangas
Mikko Eteläaho
Payroll Administration and HR
We offer payroll administration and expertise in HR services to ensure that your personnel administration is handled as efficiently, professionally and legally correctly as possible. We are happy to provide recommendations regarding "best practices" and can also take full responsibility for developing your administration.
Feel free to contact us to discuss your specific needs!
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Payroll Administration
We offer comprehensive payroll administration services to ensure that all aspects of payroll are handled correctly and efficiently. Our services include:
Payroll Reporting and Payments: We are responsible for calculating and preparing all salaries, fees, and benefits. We ensure that the salaries are paid on time and that all taxes and fees are deducted in accordance with applicable regulations.
Payroll System Management: We manage and develop your payroll administration to ensure that it is accurate and efficient. This includes keeping the payroll system updated with the latest tax laws and labor market regulations.
Reporting and Analysis: We compile detailed reports on salaries, tax deductions, and other relevant information. These reports provide a clear overview and help you make well-informed decisions regarding personnel and costs.
Consulting on Benefits and Data: We provide advice on employee benefits and insurance, as well as ensuring that all statutory information is reported correctly, including employer contributions and other fees.
With our professional payroll administration, you can focus on your core business while we handle the administrative tasks and ensure everything is done correctly.
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Payroll Administration and HR Services
We offer professional services within payroll administration and HR, helping companies streamline their personnel management and ensure compliance with applicable laws and regulations. Our services include:
Salaries and Payments: We handle the entire payroll process, ensuring that all employees receive their salaries on time and that all necessary taxes and fees are deducted correctly.
Personnel Administration: We offer support in personnel matters, including employment contracts, employee handbooks, and guidelines. This includes, in cooperation with the client, recruitment and onboarding of new employees, as well as managing employment and terminations.
HR Advisory: Our experts provide guidance in areas such as employee development, conflict management, and workplace issues. Our goal is to support you in creating a pleasant and productive work environment.
Reporting and Follow-up: We compile reports that give you a clear overview of personnel costs and performance. This includes analyses that help you optimize your resource usage.
Statutory Requirements: We keep you informed about applicable labor laws and ensure that the company complies with them, helping to maintain a good reputation and minimize risks.
By outsourcing payroll administration and HR services to us, you can focus on your company’s core business while we take care of the administrative aspects.
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Payroll Administration for Foreign Companies in Finland
We offer specialized payroll services for foreign companies with employees in Finland. We understand that international payroll matters can be complex, and regulations can vary significantly. Our services include:
Salary Reporting and Payments: We manage the calculation and payment of salaries for your employees in Finland, ensuring that all local taxes and fees are deducted correctly and on time.
Statutory Rules and Taxes: Our experts stay updated with the current laws and regulations regarding employment in Finland, including employer contributions and other relevant tax provisions. This reduces the risk of penalties and ensures compliance.
International Advisory: We offer advice on specific challenges foreign companies may face, including managing international employment contracts and reporting cross-border payroll costs.
HR Integration: Our team also provides support on personnel-related matters, such as employment contracts and management of employee benefits. We help ensure that your employees receive the information and support they need.
Multilingual Support and Communication: We provide services in several languages, facilitating communication with foreign employees and ensuring that all parties are well-informed.
By outsourcing your payroll administration to us, you can focus on your core business while we ensure that you are fully compliant with Finnish laws and regulations.
Betina Broman
Sonja Kangas
Portfolio Administration
We play an active role and are happy to take responsibility for the administration where the portfolio and other investments are an integral part of the overall financial management. We collect all portfolio data and act as your administrative partner in close cooperation with asset managers and investment advisors. Together, we strive to form a functional trio, enabling effective portfolio administration and reporting.
Contact us to learn more about how our portfolio administration services work!
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Trio for a Functional Whole
Our ambition is to always take an active role and spare the client from the collection of portfolio data. We aim to agree on client-specific processes where we handle the collection of all portfolio data, allowing the client to focus on the investment activity.
We strive to maintain contact with banks and portfolio managers to obtain the transaction data needed for both accounting and portfolio administration. In addition, we often handle the payment traffic for investments, giving us a comprehensive insight into the operations. This enables us to be proactive in financial administration, which benefits the client.
Let’s explore how we can assist you. All assignments are always client specific. We are happy to take responsibility where the client finds it meaningful.
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Automation Brings Efficiency
We have for a long time been working on automating the collection and recording of portfolio data for our portfolio administration, with the goal of handling portfolio transactions as automatically as possible.
Development through automation benefits our clients by reducing human labor and minimizing potential human errors. The entire process is enabled by our ability to always receive direct source data from banks and wealth managers in a standardized form. This data is, of course, also required for the actual accounting.
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Securities and Other Asset Accounting
One of our focus areas is clients with investment portfolios. We have specialized in accounting and reporting of different types of securities and other assets.
We have a specific process for administrating securities and portfolios, where all transactions are recorded in our portfolio management platform. From there, they are automatically transferred to accounting after reconciliation. In this way, we can guarantee that all portfolio transactions are correctly registered and that the profit and loss postings are done correctly for all our different client groups according to their clearly varying accounting principles.
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Consolidated Insights for Confident Decisions
Our consolidated portfolio reporting service Compass generates reports that provide a clear overview of your portfolio. The portfolio reporting includes key metrics across various asset classes and markets. In addition to static PDF reports, you will have secure access to the online portal, allowing you to review your portfolio at a glance, drill down by asset manager, asset class, currency, or sector, and download data in Excel format.
This helps you have a holistic view over your entire portfolio, facilitate materials preparation for your board meetings and make informed decisions regarding future investments together with your asset managers. Contact us for the demo of Compass.
Monica Strand
Inna Manko
Property Management
We offer specialized services in property accounting and financial management. Our goal is to ensure efficient and structured management of lease administration, ongoing accounting, and financial reporting for your properties. Together, we will assess your needs and create a customized solution that frees up time and resources for your business.
Contact us for a needs analysis and a tailored proposal designed specifically for you!
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Financial management is the foundation of successful property management
Our property management services include financial and other administrative services, ensuring that your properties are managed in a financially sound and effective manner. Our services include, but are not limited to, the registration of all lease contracts in our property management platform, ongoing rent invoicing, property accounting, preparation of financial statements, and comprehensive tax services related to VAT, income tax, and property taxes.
We also do public purchase witnessing. If a property conveyance has not been witnessed, it is not valid and the buyer cannot be granted title to the property. Only a public purchase witness can witness a property conveyance.
Feel free to contact us if you would like to learn more about our comprehensive services or if you have any questions regarding the management of your property investments.
Our financial property management services include, but are not limited to:
Rent invoicing and continuously updated rent roll
Notifications, reports, minutes, communication between owners and other stakeholders
Services related to supplier debts and accounts payable
Reporting on a monthly, quarterly, or semi-annual basis, including the following elements:
Balance sheet
Profit and loss statement
Reporting for property groups
Budget vs. actual results
Tenant receivables
Rent collections and status
Cash flow calculations and forecasts
Annual budget development
Preparation of financial statements with accompanying annexes
Assistance with annual audits
Preparation and submission of tax returns
Tailored reporting for different needs
Reporting to management according to the agreed frequency
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Effective rent management is crucial for successful property management. We offer our property clients a digital and fully automated rent management system, which is also integrated with the bookkeeping and accounting services.
Our property management platform creates correctly indexed rent invoices based on the lease agreements entered into the system. This ensures that rent invoicing is always in accordance with the agreements, and that rents are invoiced duly on time.
Additionally, rent reminders and collections are handled digitally and automatically. All of this can also be continuously reported to our clients.
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We aim to create customized, relevant, and purposeful reporting that provides a qualified holistic view for decision-making, with clear alignment to the property assets held.
This is done in close consultation with the client and their specific needs and reporting requirements. When establishing effective property administration, reporting is often of particular interest to ensure that the management meets the set goals and chosen direction.
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Accounting Services for Forest Properties
We offer tailored financial administration services for clients who own forest properties, helping them get a clear and detailed overview of their assets and financing.
Our services include:
Bookkeeping and Accounting: We handle the daily bookkeeping and accounting of all financial transactions related to your forest properties. This includes recording income from timber sales, maintenance and management costs, as well as investments.
Cost Analysis and Reporting: We specifically report on costs related to your forest properties, including logging costs and resource usage. Our reports will help you understand the profitability and efficiency of your business.
Tax Planning and Advisory: We provide advice on tax matters and help you plan for taxes related to forest assets. Our aim is to ensure that you make the most of the available tax deductions and allowances.
With our services, you can be confident that the accounting of your forest properties is handled professionally and efficiently, allowing you to focus on running the business.
Robert Laurent
Else Pax
Foundation Management
Our passion is good foundation management. In addition to financial management services, we offer foundations support in ongoing management based on good foundation practices and legal services. At Navigator Partners, we make it possible for foundations to focus on fulfilling their primary purpose, while the foundation's management, either in full or partially, can be outsourced to us based on the foundation's own resources and needs. We combine strategic, legal, and practical support in a tailored and efficient way to meet your foundation's needs. Our goal is to provide the foundation's board with peace of mind, knowing that the foundation's management is in professional hands.
Learn more about our services for good foundation management, also known as proxy services, here.
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Our experts serve as secretaries for the foundation's board meetings and other committees, such as the investment advisory board, the distribution committee, and the management board/delegation. The board secretary is the board chair’s most important collaborator, and documentation of the decisions can be crucial going forward. In the role of board secretary, we:
Plan the board's annual meeting calendar/schedule,
Prepare the meeting agenda together with the chair of the board,
Organize and execute the meetings in practice, for example, at our office in central Helsinki,
Take minutes, implement, and follow up on decisions.
For board and committee work, we use a digital meeting portal for distributing and archiving meeting materials and the foundation's key documents, as well as for minute-taking, commenting, and signing. We work proactively and strategically with legal, administrative, and long-term matters.
We provide board evaluation tools to support the development of board operations and the foundation’s nomination committee work. We ensure relevant onboarding for new board members to clarify the board’s responsibilities and roles.
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Is your foundation a grant-giving foundation in need of assistance with the practical aspects of the grant process? We can assist you throughout the entire process, from:
Announcing grant calls,
Coordinating marketing campaigns,
Providing information and communicating with applicants during and after the application period,
Managing the grant portal and evaluation,
Handling the disbursement of grants in collaboration with our financial administration,
To follow up and reporting.
We work with the most common digital grant systems, including Rimbert and Desky.
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The board of the foundation is responsible for ensuring that the foundation operates in accordance with the Foundation Act and the foundation's bylaws.
Are you considering establishing a foundation? We will guide you through the various options and assist you with the foundation's set-up.
Although foundations are typically established for permanence, it is advisable to periodically review and update the foundation’s bylaws. We are happy to assist in assessing which amendments may be necessary or possible.
Over time, fulfilling the foundation’s purpose may become more challenging. In such cases, we can help find solutions, such as amending the bylaws, mergers, or donations, combined with the liquidation of the foundation's assets to ensure more efficient use of its funds.
We also offer advisory services on the following matters:
Conflicts of interest
Charitable status
Fundraising
Interpretation or dissolution of endowments
Other foundation law-related issues
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Governance Assessment and Development
We also offer services for assessing the governance of the foundation in relation to applicable regulations (”Governance-DD”). We are well-versed in the requirements for foundations and assist in identifying operational risks. Additionally, we support the correction of any potential areas for development, such as by drafting governance-related documents for the foundation.
Training
We organize training sessions for foundations based on your specific needs.
Interim
We are available for interim assignments when needed.
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Let us take care of all the administrative tasks that need to be managed in a well-run foundation, including:
Notifications to the foundation register, such as announcements regarding the board composition, contact details, etc.
Planning communications and fundraising, incl. updating the foundation's website
Coordination and arrangement of meetings and events
Acknowledgments and commemorations
Coordination of actions related to apartment ownerships
And much more!
Let us know what your needs are, and we'll work together to find the best solutions for your foundation.
Mia Bengts
Legal Services for Individuals, Families, and Business Owners
We offer comprehensive solutions for our clients with tailored wealth, inheritance, and gift tax planning for individuals, families, and business owners. We help you transfer assets to the next generation through gifts, inheritance and sales, with a focus on tax planning. We also manage family tax matters and ensure that necessary family legal documents, such as prenuptial agreements, wills, and powers of attorney, are in order.
Please feel free to contact us to learn more about our services!
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The Foundation for Long-Term Ownership and Control
Our legal services include, among other things:
Drafting prenuptial agreements, wills, and powers of attorney for guardianship
Handling estate inventories, divorces, and inheritance settlements
Tax planning related to the distribution of inheritance
Management of estates
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Our legal services include, among other things:
Planning the transfer of assets to the next generations (including gifts and sales at reduced prices) and tax planning
Drafting gift deeds
Drafting deeds of sale and other transfers
Application for advance rulings
Public purchase witnessing in property transfers
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Our legal services include, among other things:
The annual tax return for individuals
Calculation of capital gains/losses for the tax year
Application for advance tax/additional advance payments
Other tax matters and declarations
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We offer a range of fundamental corporate legal services to support your business in day-to-day legal matters. Our services include, among other things:
Company formation and advisory
Deeds of sale and other transfers
Share issuances and arrangements
Corporate minutes and other decision documentation
Organizing general meetings and board meetings
Registration matters with the PRH (Finnish Patent and Registration Office) and other authorities
We aim to manage current legal matters together with our clients. Our ambition is always to guide our clients in the right direction, ensuring that necessary legal matters are handled in the most cost-effective and efficient way possible. When needed, we are happy to refer issues to our close legal partners.
Advisory and Administrative Services
We also offer various administrative services that are not directly related to the standard ongoing financial administration. Our clients often seek a range of services and assistance that alleviate their workload in various ways. We take care of most matters in the everyday sphere that make life easier for you.
Additionally, we provide advisory services for businesses, foundations, associations, and private individuals on issues such as financing and valuation matters. We also assist with communication with banks, investors, tax advisors, lawyers, and authorities.
Feel free to contact us, and we'll be happy to tell you more about how we can assist you!
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For Owners and Private Individuals
Caring for our clients and their needs has always been a driving force behind our business. We always strive to anticipate your desires and upcoming needs to the best of our ability. Our operations and customer services are based on factors that drive company value from a shareholder’s perspective and a CFO's point of view.
Our comprehensive services focus on developing your business in a way that you define, and they include financial management indicators with which we aim to achieve and realize general shareholder criteria.
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Situations change, and therefore, we offer advisory and management services for clients with diverse needs. Naturally, we also tailor our existing services to make them even more suitable for your business, organization, or your personal situation.
With us, you get both expert services and tools to encourage you to achieve the goals you set for yourself. Our intention is to support and promote your operations by enhancing both your operational management and clarifying your financial and other objectives.
Mikko Eteläaho
Jan Haglund
Our Guiding Principles
We work in specialized teams where each client has a specific named responsible person. Within the team, there is always a designated back-up person for each client. This ensures that the client always receives the agreed-upon service under all circumstances. There is typically continuous communication between the client and the responsible person, which makes collaboration smooth even during vacations and unforeseen events. Our controllers and specialists are always available to assist you.
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Client-Centered Service
We communicate, listen carefully to your needs, and tailor solutions that are optimal for you. We strive to always be proactive and have the client at the center of everything we do.
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Personal Contact
You always have a designated contact person who is available for questions and advice. In addition, your contact person has a dedicated team around them that is also available to assist you.
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Today's Technology
We use the latest technological tools and IT systems to optimize and tailor your financial administration. We continuously invest in automation and digitalization.
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Continuous Competence Development
We make sure to stay updated on the latest recommendations, laws, and regulations. We continuously train our employees and have internal competence centers. We ensure that the company’s collective expertise is at your disposal.
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Comprehensive Solutions
We offer a complete financial administration service, including everything from ongoing bookkeeping and accounting, financial statements and annual reports, and tax management. Furthermore, we provide extensive administrative services tailored to the specific needs of our various clients.